Deadline Thursday 10/20 for Report Submission
HMIS@NCCEH End of Year Reporting Data Clean-Up Plan
The end of the fiscal year is here. This means preparation for submission of two federal reports, Longitudinal Systems Analysis (LSA) and System Performance Measures (SPM) by each of the three Continua of Cares.


Which projects are required to participate in data clean up?
  • Street Outreach
  • Emergency Shelter
  • Transitional Housing
  • Rapid Rehousing
  • Permanent Supportive Housing
  • Other Permanent Housing (Housing only & Housing with Services)

What is required?
HMIS participating project types listed above will be required:
  1. to pull a series of BusinessObjects reports
  2. correct errors appearing on those BusinessObjects reports
  3. submit corrected BusinessObjects reports via submission link by Thursday, October 20
  4. respond to additional requests by the CoC/Data Center in a timely manner


Where can I find training and other resources?
Each agency has been sent instructions and resources through Helpdesk, but all of the Trainings are also available on our HMIS News Archive.

2022 HMIS LSA/SPM Materials
  • Information Session (9/30)
  • Learn about how HMIS@NCCEH is cleaning up data for federal reports (LSA and SPMs!): Training Slides and Recording
  • D001 Street Outreach DOE and D002 Annual Review Audit Report Trainings (10/4)
  • Learn how to run reports to identify and fix Annual Assessments and Dates of Engagement: Training Slides and Recording
  • D003 Client Clean Up Report (10/5 and 10/10)
  • Learn how to run and read the main Data Clean Up report for LSA and SPM corrections. Also includes general tips for clean-up!
  • Part 1 Slides and Recording; Part 2 Slides and Recording
  • Submitting Your Reports (10/13)
  • Learn how to submit required reports for each project after you've confirmed or corrected the data! Training Slides and Recording
Reminders
Corrections must be done 10/19 for 10/20 submissions
Remember that BusinessObjects (BOb) only refreshes once a night, so if you make corrections in the system, those will not appear in reports until the next day. Make sure that you're leaving enough time to pull the corrected reports!

HMIS password resets block BusinessObjects
If you reset your password, you cannot access BusinessObjects for that day. You can still make corrections of course, but it will delay pulling new reports!

Street Outreach Projects Reminder
The D003 Street Outreach DOE Report helps agencies review if adult clients have a Date of Engagement recorded accurately in HMIS. The report flags or highlights the DOE if it is missing, before the Project Start Date, or on/after the Project Exit Date. Remember that clients rarely become engaged on the same day that services end - they'd only just agreed to services!
BusinessObjects Maintenance
WellSky will be performing extended BusinessObjects maintenance on Wednesday, 10/19/2022 from 6pm - 8am CDT. This is not expected to affect Community Services availability, and is limited to BusinessObjects reporting. Training resources last live submission training.
Save the Dates of future Data Clean Up trainings:
  • Wednesday, October 19 10am-11am: Learn how to submit required reports & QA time
  • Thursday, October 20 1pm-2pm: Reporting Season: what to expect next
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org